This applies to all companies based in Italy that have a corresponding UID number, as well as service providers and suppliers registered in Italy that invoice their business partners there …

Press Release

Italy acts – e-invoices are mandatory from 01.01.2019!

Vienna, 25.10.2018

B&IT’s solution FatturaPA helps companies to adapt to legal requirements at short notice

According to the regulation of the Italian law no. 633, 1972, article 21, paragraph 1), all invoices in the B2B and B2C sector must be sent electronically via the official exchange system Sistema di Interscambio (SdI).

Challenges regarding FatturaPA in Italy:

• In Italy, invoices must be created in the one predefined invoice format. Invoices that are not sent via the central platform will in future be deemed not to have been issued and will be subject to sanctions.
• The new regulation affects all domestic companies and all suppliers and service providers registered in Italy who send invoices to Italian customers. Ultimately, every company from Germany, Switzerland and Austria that has a branch in Italy must meet the SdI requirements. Otherwise there is a risk of fines.
• For automatic communication with the SdI, the partner must register for one of the predefined communication channels and set it up.
• The handling of status feedback from the invoice recipient or from the SdI’s automatic checks must be mastered.
• The invoices must be signed electronically.
• The invoices must be archived electronically. For this purpose, Italy has relatively complex requirements with the grouping of archived invoices into a package, the signing of the package and the creation of a time stamp. – The background is that the sent invoices are stored for at least 10 years. It must be ensured that these cannot be changed during the storage period.
• In addition to the automatic electronic transfer of invoice data, transmission by certified e-mail (PEC) or entry of invoice data via a web form is also permitted. However, these channels are only suitable for small invoice volumes.

Further information can be found on the website http://www.fatturapa.gov.it/. The implementation of e-invoicing in Italy is mandatory from 01 January 2019.

Solution approach for companies that create customer invoices with their SAP system:

The required invoice data are automatically generated in the SAP system and transmitted to ecosio via IDoc. The invoice data transmitted by the SAP system is read by ecosio and translated into the target format FatturaPA. The data is then transmitted via web service to the System di Interscambio (SdI).

After transmission to SdI, the web service returns the confirmation of receipt from SdI. The receipt of the message can be confirmed positively or negatively. For example, incomplete invoice data or a wrong identification ID for the recipient can lead to a negative confirmation. The positive acknowledgement of receipt on the part of SdI at this point merely means that the technical receipt of the invoice has been confirmed. Only a separate message confirms that the invoice has been accepted and processed by SdI as the recipient.